JUNIOR ADMINISTRATIVE SECRETARY
The Junior Administrative Secretary works closely with the Board of Directors, Cree Nation Government’s Youth Program employees and the Chairperson(s) of the Cree Nation Youth Council (CNYC) and is the focal point of communications. She/he provides adequate administrative resource to facilitate the effective working of the CNYC.
Committee and Board Responsibilities
Support the Board in carrying out its mandate and objectives.
Provide advice to the Board of directors in respect of duties and practices, board reporting and proper meeting procedures.
Advise CNYC in corporate matters and negotiations, and/or proxy on behalf of CNYC.
Coordinate and manage Board and Committee meetings as well as logistics.
Summon meetings, prepare agenda, presentations, take and draft minutes, including follow-up action plans.
Draft proposed resolutions and related documents for Board and Committee meetings.
Maintain Board and Committee records including minutes, reports, and other documents.
Coordinate the general annual assembly with host community; and act as liaison with all involved community contacts.
Maintain the Board’s online information-sharing portal.
Communications and Public Relations Responsibilities
Play a role in communicating, provide information, and act as a liaison with other entities/ organizations for CNYC and chairperson.
Maintain the CNYC website and social media.
Maintain the CNYC calendar, mailing, sending notices, issue Press Releases and reminders of directives and mandates.
Public relations and collection of information.
Advise the Board on its roles and responsibilities.
Facilitate the orientation of new Directors and colleagues.
Ensure compliance with policies and agreements including reporting.
Preparation of reports as required by the role, including the annual report.
Set up and maintain office filing systems, including correspondence and related administrative records; update and maintain computer files, databases, email and directories.
Arrange detailed travel plans and itineraries and compile documents for travel-related meetings.