OFFICE AGENT, Outside Cree Territory
The Office Agent is responsible for providing administrative support to their respective office. The incumbent assists in preparing correspondences and documentation for approval, maintaining files, arranging meetings and amenities, and screening calls.
Screen, review, redirect incoming and outgoing correspondence.
Greet visitors and direct them to the appropriate person or waiting area.
Answer and coordinate responses to all administrative inquiries received by the office.
Set up conference calls, makes conference room reservations and record meeting minutes.
Manage the receiving and treatment of invoices. Coordination with employees, suppliers and Finance department.
Coordinate the preparation of all quarterly and annual report.
Follow-up with all employees, assemble documents, proofreading and coordination with graphical designer.
Assist to various department meetings and write and review meeting minutes.
Modify template letters by entering correct information.
Compile information and assist with the preparation of kits as required.
Arrange travel schedules and make reservations.
Ensure adequate inventory of office supplies are available.
Maintain a proper file management of office documents, paper and electronic.