Sabtuan Adult Education Services - VMS
NATURE OF THE WORK
Under the responsibility of the Director of Sabtuan Adult Education Services and the
direct supervision of the Coordinators of Adult Education, the Secretary of
Adult Education Services is responsible for the execution and coordination of
administrative tasks related to services offered by SAES.
More specifically, the Secretary supports the operations of SAES and provides assistance to various
employees within the department.
Receives telephone calls, answers and provides general information about services
or ongoing activities and transfer calls.
Makes travel arrangements for all SAES staff and students (except those situated at the Head Office
Plans, organizes and execute secretarial work to ensure that the Service complies with various
administrative obligations associated with the board, and external organizations and meets the
deadlines of the operations and various activities of the department
Responds to information requests on the follow- up of files and meetings, policies, regulations or
other subjects related to the duties performed and, if necessary, reminds
Organizes meetings and convenes participants; drafts agenda and prepares the files.
Takes part in setting up and maintaining a filing system; archives documents according to the
policy in effect.
As part of its functions, its main function is to work with a word processor;
If need be, performs any other related task.