DEPARTMENT: Cree Human Resources Development
SALARY GRADE 1: Minimum $28,016 - Maximum $ 42,024
Under the general direction of the Director of CHRD and the immediate supervision of Coordinator of Programs and Services, the Receptionist/Secretary is responsible for the reception and certain secretarial duties at the Cree Human Resources Development Office.
Answer telephone, oversee incoming faxes and electronic inquiries received through the general electronic mail of the organization and relay telephone calls, messages, faxes and electronic mails to the appropriate employee and/or Department.
Greet and direct visitors to the appropriate employee and provide general information.
Order and keep an inventory of all office supplies.
Assist in setting up conference calls and making conference room reservations.
Assist in the coordination of use of specific rooms located in offices or facilities and provide support to personnel using office space when necessary.
Ensure public areas are open to public at regular office hours in office spaces or facilities, and ensure that these areas are secure after office hours.
Assist in typing and formatting correspondence.
Open and maintain office addresses and contact lists in Microsoft Outlook and in rotary and card files.
Process invoices and statement memorandums.
Provide quotations and advise on potential problems.
Performs other relevant tasks as required by the Coordinator of Programs and Service and/or the Director.